Meeting Arrangements Service

Meeting a girl from Ukraine in real life is the most defining step of your international dating journey. UkraineBridesAgency.com transforms your digital interactions into verified, secure, and perfectly organized in-person encounters. Our Meeting Arrangements Service ensures that each date is authentic, fully coordinated, and supported by professional translation and verification processes — allowing you to focus entirely on your connection.

Every logistical aspect — from venue selection and time coordination to interpreter assignment and identity verification — is handled by our internal system and our certified partner agencies in Ukraine. This guarantees the safety, comfort, and authenticity of your meeting.

Requirements Before Scheduling a Meeting

Before booking, both parties must have established a meaningful connection on the platform. Our policy ensures that all meetings are genuine and mutually desired. You may request a meeting with any lady, but she must have interacted with you through the UkraineBridesAgency.com communication system.

Please note:

• Personal data exchange (such as addresses, hotel names, or phone numbers) is prohibited in chats or letters for safety reasons.
• All logistics are managed only after a verified meeting request is submitted and processed.
• U.S. clients are required to complete and sign an IMBRA (International Marriage Broker Regulation Act) disclosure form before any physical meeting can take place.

Once these preconditions are met, you may initiate your official meeting request.

Step-by-Step Guide to Booking a Meeting

Booking a meeting is simple yet highly structured to ensure verification and security.

1. Go to the lady's profile.
   Click "Book a Meeting."
2. Complete the Meeting Request Form by specifying:
   • Lady's name and username
   • Preferred meeting date and time
   • Desired meeting duration (default: 1 hour)
   • Location type (café, restaurant, etc.) and city
   • Your phone number with international dialing code
3. Submit the request.
   Our support department will immediately begin coordination with the lady's local agency.
4. IMBRA Form (U.S. Members Only):
   The required form will be emailed to you for signature and must be returned before the meeting can be confirmed.

All data is processed under GDPR-compliant encryption protocols to ensure your privacy and the lady's security.

What Happens After You Submit a Request

Once your request is received, the UkraineBridesAgency coordination unit initiates the following standardized workflow:

• The lady's local agency is contacted to confirm her availability and willingness to meet.
• A venue reservation is made (café, restaurant, or lounge) appropriate for an introductory date.
• An interpreter or bilingual representative is assigned and briefed.
• You receive a Meeting Confirmation Packet containing:
  • Verified date and time
  • Full venue address
  • Interpreter's name and mobile contact
  • Administrative reference number for your booking

Once you acknowledge and confirm these details, your meeting is officially scheduled. You'll also receive a reminder 24 hours before your date.

Included Translation Services

Professional interpretation is essential for successful cross-cultural communication. Each meeting package includes:

• The first hour of translation service at no additional cost.
• Additional time is available at $30 per hour, payable directly to the interpreter after the session.
• By default, we provide an English–Ukrainian interpreter; other language pairings can be arranged upon request.
• If no interpreter is required (e.g., the lady speaks English fluently), you will receive a 30-credit refund automatically after the meeting record is validated.

All interpreters are certified professionals affiliated with our partner agencies and are bound by strict confidentiality agreements.

During Your Meeting

A representative or interpreter will typically accompany both parties to facilitate communication, ensure comfort, and confirm attendance.

At the start or conclusion of your meeting:

• Both participants will complete a Meeting Record Form, confirming that the meeting took place.
• A few verification photos may be taken (with mutual consent). These can be helpful should you later apply for a fiancée visa or require verification documentation.
• After your date, both you and the lady will be invited to provide post-meeting feedback to help improve our service.

Your meeting is a safe, structured, and comfortable environment where genuine relationships can develop naturally.

Our Guarantees and Refund Policy

UkraineBridesAgency.com provides full administrative oversight and a 100% organization guarantee for every confirmed meeting request.

Refund and cancellation terms:

• Meetings canceled at least 48 hours in advance are fully refundable.
• If a meeting cannot be arranged due to unforeseen circumstances (e.g., lady's unavailability or agency issues), all credits are automatically returned.
• No refund is issued for same-day cancellations or no-shows without prior notice.

Every confirmed meeting is traceable through your account dashboard, ensuring full transparency and accountability.

Services Not Included

The Meeting Arrangements Service covers only the organization of the in-person meeting and translation services. The following items are not included:

• International or domestic travel arrangements (flights, train tickets, or transfers)
• Accommodation bookings for members or ladies
• Visa or travel document assistance
• Personal gifts, meals, or entertainment costs

For these optional extras, our Simply Travel Department offers tailored logistical support upon request.

Frequently Asked Questions (FAQ)